Table of Contents
|1.1 The Ten Priciples of PIPEDA Summarized
|1.2 Purposes of Collecting Personal Information
|2.0 When Do We Disclose Personal Information and to Whom?
|3.0 Disclosure And Transfer of Personal Information
|4.0 How Long Is Your Information Retained?
|6.0 How Do We Keep Your Personal Information Secure?
|7.0 How Can You Access Your Personal Information and Check Its Accuracy?
|9.0 Contact Us With Any Questions or Concerns
|10.0 Ammendments To NT Temps Inc.'s Privacy Policies
1.1 The Ten Principles Of PIPEDA Summarized
1.2 Purposes of Collecting Personal Information
Personal information is collected in order for NT Temps Inc. to provide you with the best possible service. In addition to your contact details, your resume, and a description of the type of work you are looking for, your file may include the following:
We use your information to:
NT Temps Inc. never collects more personal information than is needed to fulfill these purposes. Unless requested by the client and consented to by the job seeker. The individual is the main source of information but NT Temps Inc. will ask to obtain information directly form a third source where the individual does not have the required information.
Your personal information is never traded, sold or leased by us to any external companies. Your information is only disclosed for NT Temps Inc.'s legitimate business purposes or as required to meet legal and regulatory requirements, for example to comply with a court order.
In the normal course of business, we disclose your personal information to our clients when we feel there is a potential for a job placement. As a job seeker, you are relying on us to share such information. We only provide your information to employers if there is a job opening that is well-suited for you, and we only provide information required and requested to make an informed decision regarding a job candidate.
Personal information will be disclosed to only those NT Temps Inc. employees that need to know the information for the purposes of their work or making an assessment as to the individual's eligibility for a temporary placement.
Personal information will be disclosed to third parties with the individual's knowledge and consent.
PIPEDA permits NT Temps Inc. to disclose personal information to third parties, without an individual's knowledge and consent, to:
PIPEDA permits NT Temps Inc. to transfer personal information to a third party, without the individual's knowledge or consent, if the transfer is simply for processing purposes and the third party only uses the information for the purposes for which it was transferred. NT Temps Inc. will ensure, by contractual or other means that the third party protects the information and uses it only for the purposes for which it was transferred.
We retain your information as long as you are using our placement services, or longer if required by law. For temporary workers, that means we retain all your information as long as you remain on our payroll, and for seven years thereafter.
NT Temps Inc. endeavors to ensure that any personal information provided by the individual in his or her active file(s) is accurate, current and complete as is necessary to fulfill the purposes for which the information has been collected, used, retained and disclosed. Individuals are requested to notify NT Temps Inc. of any change in personal information.
Information contained in inactive files is not updated.
We have staff procedures and policies in place to ensure that your personal information, in both paper and electronic format, are secure. For example, we require the following:
NT Temps Inc. employees have security access to enter the premises, and all others are required to sign in and be escorted. Filing cabinets remain locked at all times. Access to electronic and paper files is limited on a need-to-know basis depending on job function. Password selection criteria and expiry make unauthorized access more difficult. Staff training on the importance of privacy and security is undertaken regularly.
If you provide personal information to us via unencrypted e-mail you should be aware of the inherent risks of interception over which we have no control.
NT Temps Inc. relies on the information provided by you, as well as third parties such as those providing references or educational institutions. You may at any time make a written request for access to your personal information. Upon verification of the person's identity, we provide you with a copy of the personal information we have on file.
NT Temps Inc. strives to maintain accurate records of your personal information, however this cannot be achieved without your help. In this ongoing effort, we ask you to provide us with your most up to date information. Write to the address below and let us know of any personal information you have given us in the past that is incomplete, inaccurate, or no longer relevant. It will be our pleasure to make appropriate modifications.
If an individual has a concern about NT Temps Inc.'s personal information handling practices, a complaint, in writing, may be directed to the NT Temps Inc.'s Chief Privacy Officer.
Upon verification of the individual's identity, NT Temps Inc.'s Chief Privacy Officer will act promptly to investigate the complaint and provide a written report of the investigation's findings to the individual.
Where NT Temps Inc.'s Chief Privacy Officer makes a determination that the individual's complaint is well founded, the Chief Privacy Officer will take the necessary steps to correct the offending information handling practice and/or revise NT Temps Inc.'s privacy policies and procedures.
Where NT Temps Inc.'s Chief Privacy Officer determines that the individual's complaint is not Well founded, the individual will be notified in writing.
If the individual is dissatisfied with the finding and corresponding action taken by NT Temps Inc.'s Chief Privacy Officer, the individual may bring a complaint to the Federal Privacy Commissioner at the address below:
The Privacy Commissioner of Canada
112 Kent Street
Ottawa, Ontario K1A 1H3
NT Temps Inc. takes full responsibility for the management and confidentiality of the personal information it collects. If you have any concerns about this policy, or feel that NT Temps Inc. is not abiding by it, please write to:
Chief Privacy Officer
NT Temps Inc.
PO Box 184
Alliston ON L9R 1V5